Microsoft word for beginners

 Microsoft word for beginners

Microsoft word seems to be the most frequently used application on the system of an average individual. With word, you can perform most of your assigned tasks even the ones you can perform in an excel.

Though word is used frequently however, there are some secrets and shortcuts that re available on the application but will probably be very new to some set of individuals. This article is mostly made for these intended set of individuals.

With word, you will be able to create, format and edit your CV or any other document.

If you want to become an author and start writing books, Microsoft word is an application you cannot do without. Despite the numerous use of word, there are some things or features of the word that most people don't know. Some of those features will be discussed in this article.

Storing/Saving a Document

To achieve storing/saving a document successfully, you can simply press the ctrl button followed by the s button at the same time on your keyboard or better still, you can click the file on the far left and then click on save button to save the document. Use the screenshot as guide.

Storing/Saving a Document in other extensions

To achieve storing/saving in other extensions, you can follow the procedure above but instead of pushing save button, you will click on save as, then select the extension you want to save to and then click on save. Use the screenshot as a guide

Select file save location, select your preferred file type and click on save.

Using pictures in word

To use pictures in Microsoft word, you can directly copy the picture from any source and then paste it on the body of the word document. If you have the picture saved on your system and you want to import same into the body of the word document, then follow the screenshot by first selecting insert, click on picture and finally select your desired picture and click on insert.

Adding tables to word

To add tables to word, select insert as in the image above, select table, click on insert table select rows and column and click on ok.

The above action will automatically create the desired rows and column as in the picture below. You can then decide to thicken any of the row or column.

Creating a header in word

In Microsoft word especially when you written a book, there is need for all your header to look the same in texture and quality. To achieve this, you need to create a particular header or sub-header and give it all the features you need. To do this, select the header at the top right, right click and then give it all the configuration that you desire as seen in the screenshot below

As seen in the picture below, all the configuration you give to header 2 will be all that header 2 will always have in any section of the document

Creating a blank or page break in word

If you create a document and you forget to create blank page or page breaks where necessary, though the document looks neat on your system, that same document might look very bad on another system or phone. To ensure that your document looks the same when opened from any platform, there is need for you to do page breaks and insert blank pages where needed. To achieve this, go to home and select hide/show as shown below. It will help you know when you have added or removed a break. It will also help you know the places that require blank pages and page breaks 

After that, go to insert, place your mouse at where you want to create a blank page or page break and then click on either of them as seen in the picture below

Adding watermark in word

The presence of a watermark in your document makes it more professional however, its not everyone that knows how to do it.

If you have a brand name and you want to share a particular document with anyone, you can decide to add your company water to the document, making it more professional looking. To achieve this on word, click on design and select watermark as seen in the screenshot below

You can then decide to use default watermarks like confidential or do no copy as seen in the screenshot below. You can also decide to use custom watermark but you will need to save the watermark picture first on your system and then insert into your document.

Adding table of contents on word

If you are a book writer, then you will agree with me that you need a table of content in all your books. Some people believes that table of contents is the first to be written while writing your book however, the truth is that table of contents is actually the last to be written and the good part of it that word handles everything for you. 

To avoid have issues while developing your table of contents, you need to format you document very well. You need to use bullet points, headers, sub-headers, numbering etc. in the document very well and once done, the Microsoft word inbuilt table of contents will help you do the rest.

To add table of contents to your document, click on references and then select table of contents as in the screenshot below

After clicking on the table of contents as in the screenshot above, you can the decide to select manual or automatic table of contents, in either case, Microsoft word will handle the rest for you.

Microsoft word is so broad that everything cannot be covered in this tutorial hence, i will be stopping here. 

If you got a value from this article, then always come back for more tutorials and if you have any particular you have in mind i would like to learn, i will be a chat away. Kindly drop your queries and comment in the comment section of this article.